Outlook For Mac Calendar Invites Automatically Accept

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I receive quite a lot of meeting invitations in my line of work but luckily I don’t have to attend all of them.

Auto accept meeting request from specific person with VBA code. The below VBA code can help you to automatically accept meeting request which sent from a specific person in Outlook. Please do as follows. Press the Alt + F11 keys to open the. If you go to your calendar and right click on the greyed out calendar entry that shows up (this is automatically done by outlook) and accept the request from the drop down menu (or tentatively accept or decline, whatever the case may be), it will go into your calendar and the actual email request will still be in your mailbox. I receive quite a lot of meeting invitations in my line of work but luckily I don’t have to attend all of them. However, Outlook automatically accepts these meeting requests as “Tentative” and adds them to my calendar. This makes my Calendar look unnecessarily busy and also often confuses others who check my schedule.

However, Outlook automatically accepts these meeting requests as “Tentative” and adds them to my calendar. This makes my Calendar look unnecessarily busy and also often confuses others who check my schedule.

Can I somehow prevent meetings from automatically being added as Tentative to my Calendar?

By default, Outlook will indeed automatically process your meeting requests so these time-slots are reserved on your Calendar as Tentative.

This is to prevent others from booking the same time-slot before you have processed an earlier sent meeting request.

Automatically

In Outlook (both for Windows and for Mac), the default behavior is to automatically respond with tentative to meetings requests, which results in meetings automatically added to the calendar. I receive a lot of meeting requests, and only need to attend a few of them (which I manually accept), so I'm not interested in all those meetings requests.

While this is a good default setting for most, for others this indeed might be Outlook trying to be too smart.

Unfortunately, to reliably process the requests at server level, you can’t disable this behavior for Exchange accounts but you can hide them from your Calendar view instead.

You can however disable this behavior when you are using a POP3 or IMAP account or when your company is still using Exchange 2010 or earlier.

Hide Tentative appointments from your Calendar View

If your Calendar is filled with Tentative appointments, you could clear it up by hiding the Tentative appointments. There are actually 2 different type of Tentative appointments you can filter on;

  • Meeting invitations that you haven’t responded to and were automatically added to your Calendar as Tentative.
    These will show as transparent appointments with diagonal stripes in front of the meeting details.
  • Meeting invitations you have responded to as Tentative yourself.
    These will show as normal appointments with diagonal stripes in front of the meeting details.


Left: Automatically accepted as Tentative.
Right: Responded to tentatively accept.

You probably only want to filter out the first, but you can do both as well.

  1. In your Calendar, select the View tab.
  2. Click on: View Settings.
  3. Click on: Filter…
  4. Select the tab: Advanced.
  5. Add the following criteria:
    • Field: Meeting Status
    • Condition: not equal to
    • Value: Not yet responded

  6. Click on: Add to List.


    Hide automatically added Tentative appointments on your Calendar.

  7. Optionally; Filter the meetings accepted as tentative as well:
    • Field: Meeting Status
    • Condition: not equal to
    • Value: Tentatively accepted

  8. Click on: Add to List


    Hide all Tentative appointments on your Calendar.

  9. Press OK until all dialogs are closed and you are back in your Calendar.

Please note that:

  • People who are looking at your availability will still see all your Tentative appointments.
  • There is no option to hide all Tentative appointments in the Calendar apps on iOS, Android, Windows 10 and Outlook on the Web.
  • Tentative appointments will still have a reminder enabled.

POP3, IMAP or Exchange 2010: Tracking options

When you are using a POP3 or IMAP account or when your Exchange mailbox is hosted on Exchange 2010, the automatic processing of meeting requests can be controlled via your Tracking options.

  • File-> Options-> Mail-> Tracking-> disable: Automatically process meeting requests and responses to meeting requests and polls

While disabling this option will prevent time-slots from being booked automatically as Tentative, it also requires you to manually process any responses that you get to your invitations and polls.

In order to process the received responses, it is sufficient to view the response in the Reading Pane or to open the response via a double click.


Tracking options allow you to automatically process certain responses and requests.

Note: Even though a meeting request will no longer be automatically added as Tentative to your Calendar upon receiving, it will still be added as Tentative as soon as you select the meeting request in your message list.

Extra Tip!
Disabling this option can also come in handy when you receive a lot of spam messages in the form of meeting requests.

This all used to work, but no longer.


I am a Windows user. I have an iPhone. I use Windows / Outlook at work.


My wife is a iPhone user, but uses Gmail and the Google Calendar.


I used to be able to, from work, add an appointment to my Outlook Calendar (using my work email accounts). If I wanted a copy of that appointment in my personal iCloud, I would send my personal iCloud email a Invitation.


Outlook For Mac Calendar Invites Automatically Accepting

I would receive that invitation and accept it and it would be in my personal iCloud calendar.


I noticed yesterday that my wife sent me a calendar invitation for a BBQ she wanted us to attend. I accepted the invitations and saw it entered into my calendar. But when I looked a few minutes later, it was no longer there.


The next day, I sent myself several Outlook calendar invitations for appointments from work as an invitee. I accepted these invitations in my iPhone. They would appear in my calendar but would vanish a few seconds later in front of my eyes from my iPhone.


Doing tests, today, I sent myself a Test appointment invite from my work Outlook and that seemed to stick in my calendar until I sent myself a Test Two invitation from Outlook, both disappeared.


I was using my iPhone to accept these invitations and the web version of iCloud calendar does not seem to have a mechanism to accepting calendar invites.

Outlook For Mac Calendar Invites Automatically Acceptance


Outlook For Mac Calendar Invites Automatically Accept Data

Does anybody know what is going on? I have already personally left the MacOS and moved to Windows due to Apple's non support of OpenGL. I notice that the Apple Remote app, the microphone button is removed so that you can not dictate your search terms on Apple TV 3. Is this another limitation being implemented by Apple, or is there some sort of server issue going on? This has been happening for several days now if a server issue, has not been fixed. I tried finding a place to report this issue, but could not find any bug reporting for the calendar system.

Outlook For Mac Auto Accept Calendar Invites

Posted on Apr 25, 2017 5:07 AM